Augusta Commission approves new credit card policy
The Augusta Commission on Tuesday approved a new credit card policy with spending limits, a usage agreement and other restrictions.
The committee’s vote was unanimous for the new policy, with all 10 members present, and included two changes. One, requested by Commissioner Brandon Garrett, was to remove “Commissioners” as authorized cardholders and replace them with the Commission Clerk, who currently holds the only Commission Card.
The other, sought by Commissioner Ben Hasan, was to transfer the application of the policy to the administrator, who can appoint a representative. The policy had given the municipal finance and purchasing departments a more important role.
“We kind of want to get you into this process,” Hasan told Administrator Odie Donald, who helped develop the policy.
Garrett and others have recommended the city adopt a policy after reports of heavy use of the map by Mayor Hardie Davis and a lack of documentation surfaced. The city had had no policy despite changes to state law in 2016 that placed similar restrictions on the use of government employee cards.
The new policy, which also applies to acquisition cards, closely mirrors state law, Donald said.
The new policy places a limit of $ 500 per purchase and $ 5,000 in fees per month, which Davis’ expenses regularly exceeded. The mayor made a brief effort at Tuesday’s meeting to increase the limit per purchase to $ 5,000, “in accordance with the procurement process,” he said. The City’s procurement policy requires approvals and a tendering process for expenditures over $ 5,000.